Student Roster
12 active students · 2 on watch · 1 alert
12
Active students
9
On track
2
Monitoring
1
Alert
Care Notes
Protected student notes — access logged
Select a student to view notes
No student selected.
Incident Log
🔒 Sensitive records — view access logged
| Date | Student | Type | Severity | Status | Reported by | |
|---|---|---|---|---|---|---|
| May 20 | 🔒 [Protected] | Behavioral | High | In review | Ms. Rivera | |
| May 17 | Band Member Reed | Academic concern | Medium | Resolved | Mr. Kim | |
| May 14 | 🔒 [Protected] | Medical | High | Closed | School Nurse | |
| May 9 | Lily Chen | Attendance pattern | Low | Monitoring | Ms. Torres |
Messaging
Guardian & volunteer communication
Contacts
MJ
Maria Johnson
Ava's mom · 2h ago
RR
Robert Reed
Band Member's dad · 1d ago
SR
Ms. Rivera
Volunteer · 3d ago
JK
Mr. Kim
Teacher · 5d ago
Maria Johnson — Guardian of Ava Johnson
MJ
Maria · Monday 2:15pm
Hi! Ava mentioned she's been feeling anxious about the upcoming project presentation. Is there any additional support available?
P
You · Monday 3:40pm
Thank you for letting us know! Ms. Rivera has already offered to do an extra prep session with Ava on Thursday. We'll keep an eye on her.
MJ
Maria · Monday 3:55pm
That's wonderful, thank you so much! 🙏
Calendar
Week of May 19–23, 2026
Mon 19
Tue 20
Wed 21
Thu 22
Fri 23
8:00am
Morning Circle
Morning Circle
Morning Circle
Morning Circle
Morning Circle
9:30am
Parent Meeting
Ava Prep Session
11:00am
Group Activity
Group Activity
Presentations
2:00pm
Staff Check-in
Week Debrief
Files
Student documents · IEPs · Consent forms
⬆ Drop files here or click to upload
Scheduling
Staff & volunteer shift coverage — May 19–23
| Staff / Volunteer | Role | Mon | Tue | Wed | Thu | Fri | Status |
|---|---|---|---|---|---|---|---|
| Ms. Rivera | Lead Teacher | AM+PM | AM+PM | AM+PM | AM+PM | AM+PM | Full week |
| Mr. Kim | Counselor | AM | AM | Off | AM | AM | Wed off |
| Volunteer: Joy | Aide | — | PM | PM | PM | — | Tue–Thu PM |
| Sub needed | Coverage | ⚠ Open | — | — | — | — | Mon open |
Privacy Controls
Data visibility & FERPA compliance settings
FERPA Notice: This system handles protected student education records. Access to identifiable student data is restricted to authorized staff. All record access is logged. Do not share student PII outside this system without appropriate consent or legal authority. Export requires admin approval.
Data Visibility — Volunteers
Student full names visible to volunteersVolunteers see first name + last initial only when off
Care notes accessible to volunteersOnly lead staff can see care notes when off
Incident records visible to volunteersIncidents are staff-only when off
Data Visibility — Guardians
Guardians can view their child's care notesGuardians see only notes tagged for their child
Guardians receive incident notificationsHigh-severity incidents trigger a guardian message
Export & Retention
Allow data exportOnly admins can export when on; otherwise export is disabled
Auto-archive records after 2 yearsArchived records become read-only and require admin to access
Recent Access Log
| Time | User | Action | Record |
|---|---|---|---|
| Today 10:42am | Principal | Viewed | Incident #003 |
| Today 9:15am | Ms. Rivera | Added note | Ava Johnson |
| Yesterday 3:22pm | Mr. Kim | Viewed | Band Member Reed — Care Notes |
| May 20 11:08am | Principal | Exported | Incident Report #002 |
Settings
Org configuration & integrations
Organization
Org Name
Primary Color
Logo URL
Admin Email
Integrations
Google CalendarSync class events and parent meetings
Email Notifications (SMTP)Guardian and staff email alerts
SMS / TwilioText alerts for incidents and coverage gaps
User Management
| Role | Status |
|---|
Data & Backup